Farthinghoe Village Hall - Terms and Conditions of Hire
** These terms and conditions are currently being updated to ensure the hall is COVID-19 secure**
To keep our hall in excellent condition for all who use it, everyone who hires the hall will need to agree and adhere to all our terms and conditions.
SUMMARY STANDARD CONDITIONS OF HIRE
These conditions must be read in conjunction with the Full Standard Conditions of Hire document:
1. Capacity and Supervision
The number of people on the premises shall not exceed 120 standing or 100 seated in the main hall or 15 in the Beasley Room. The Hirer shall, during the period of the hiring, be responsible for: supervision of the premises and all persons on the site.
2. Use of Premises and Surrounds
The Hirer shall not use the premises for any purpose other than that described in the Hiring Agreement and shall not sub-hire to other persons.
3. Gaming, Betting and Lotteries
The Village Hall holds a Lottery Licence and the Hirer will adhere to its conditions. It also holds a Premises Licence which authorises regulated forms of entertainment and the sale of alcohol during specific times. It also holds a joint PRS and PPL Licence permitting the performance/broadcast of copyright music and the public, non-commercial use of recorded music.
4. Public Safety Compliance
The Hirer shall comply with all conditions and regulations made in respect of the premises by the Fire Authority, Local Authority, the Licensing Authority, the Health and Safety Executive.
5. Safety and Hygiene
The Hirer will be responsible for all Hygiene and Safety regulations whilst on the Premises. This includes responsibility for maintaining Fire Exits and Food Hygiene.
The Hirer is responsible for all breakages, damage and irregularities whilst on the Premises.
The Hall has insurance for specific elements of the Hire. Please read the Full T&Cs for important details. It is likely the Hirer will need additional cover.
8. Accidents and Dangerous Occurrences
The Hirer must report and record all examples of accidents or dangerous occurrences.
9. Explosives and Flammable Substances
No flammable substances to be brought into the Hall and special care with candles etc.
Special requirements exist for external heating appliances.
11. Drunk and Disorderly Behaviour and Supply of Illegal Drugs
None of the above will be tolerated and Committee Members may well cancel the event immediately and no deposits will be refunded.
The Hirer shall ensure that no animals (including birds) except guide dogs are brought into the premises.
13. Compliance with The Children Act 1989
Any activities for children under eight years of age must comply with the provisions of The Children Act of 1989.
14. Film Shows
Children shall be restricted from viewing age-restricted films classified according to the recommendations of the British Board of Film Classification.
15. Sale of Goods
The Hirer shall, if selling goods on the premises, comply with Fair Trading Laws and any code of practice used in connection with such sales.
If the Hirer wishes to cancel the booking before the date of the event and the Village Hall is unable to conclude a replacement booking, the question of the payment of the fee shall be at the discretion of the Village Hall.
*The Committee reserves the right to decline any booking.*
17. End of Hire
The Hirer is responsible for leaving the premises and surrounding area clean and tidy with all doors and windows secured and lights turned off.
The Hirer shall ensure, in consideration of our neighbours, that the minimum of noise is made on arrival and, particularly, departure late at night and early in the morning.
19. Stored Equipment
The Village Hall accepts no responsibility for any stored equipment or other property brought on to or left at the premises.
No alterations, additions, installation of fixtures or placards, decorations etc. without prior permission.
The Bookings Secretary or any member of the Management Committee shall, at all times during the hiring, have free access to the premises.
Fireworks, Smoke Machines, Chinese (or “Sky”) Lanterns and Ball Games, both within the premises or in the car park, are expressly prohibited.
The Hiring Agreement constitutes permission only to use the premises and confers no tenancy or other right of occupation on the Hirer.
No smoking anywhere in the Premises
25. ADDITIONAL CONDITIONS RELATING TO PARTIES FOR YOUNG PEOPLE
Special conditions apply to 18-21 parties and those for 13-17 years. Please see section 30 of the Full T&Cs.
These arrangements are kept under review and Hirers should be aware that if disorder occurs, prohibition of such events in the future is likely.
Farthinghoe Village Hall
Registered Charity No. 277672